Shruti Speak's

DO’s Have simpler and manageable system Develop common understanding between consultant and the organization Involve programmer in needs assessment Customize off-the-shelf software Have simple software for users to handle Extensively involve users in MIS development Adopt modular approach for s/w development DON’Ts Be ambitious Be unrealistic in developing action plan Delay decisions on hiring application developer/s Depend heavily on the Consultant Invest heavily in in-house application development Let vendors determine hardware needs for LAN Go for large applications NOOPUR GARG BBA/4536/07

Participate in assessing users’ information needs Develop computer based applications Undertake initial testing and debugging applications Operationalize the applications Staff training Extend on-going support to users in handling the applications Focus on customizing inexpensive market software for agency needs NOOPUR GARG BBA/4536/07

Interact with user groups Identify the needs of users of MIS ·Designing of reporting formats Identify systems of information flow Ensure smooth flow of information within and outside the organization Time management – tracking inputs/reports Act as interface among sections and management tiers Identify training needs of staff in MIS jointly with application developer Organize monthly/periodic meetings to assess performance, maintain minutes and follow-up on the decisions Interface with the various divisions/units in the organization for information sharing NOOPUR GARG BBA/4536/07

Preliminary Investigation · The problem · Magnitude and scope · Alternatives · Viability and cost effectiveness Requirements Analysis · Knowing the primary and secondary users · Ascertaining user needs · Primary and secondary sources of information · Design, development and implementation needs Systems design · Inputs · Processing · Outputs · Storage · Procedures · Human resources Acquisition/procurement · Compatibility · Cost effectiveness · Performance standards · After sales service · Configuration · Portability Implementation/installation · Application development · Testing · Debugging – logical and syntactical · Procedure and user manual preparation · Orientation and training Maintenance and Upgradation NOOPUR GARG BBA/4536/07

WHAT IS INFORMATION? Information is data presented in a form that is meaningful to therecipient. It adds to knowledge and is relevant for the situation. Two types of information are accounting information and management information. Data becomes information when they are transformed to communicate meaning or knowledge, ideas or conclusions. By itself data is meaningless. The attributes of an item of information are: accuracy, form, frequency, breadth (scope), origin, time. horizon. Attributes of a set of information are relevance, completeness and timeliness. TYPES OF MANAGEMENT INFORMATION Seven types of information are necessary for top-level managers. 1. Comfort information: informs about current situation or achievement levels that are tuned to expectations. (Clients served, target achieved, patients treated, operations conducted, etc.) 2. Status information or progress information: keeps abreast of current problem and crises and changes.(progress on office

A financial management information system, or integrated financial management information system (IFMIS), is an information system that tracks financial events and summarizes financial information. In its basic form, an IFMIS is little more than an accounting system configured to operate according to the needs and specifications of the environment in which it is installed. Generally, the term “IFMIS” refers to the use of information and communications technology in financial operations to support management and budget decisions, fiduciary responsibilities, and the preparation of financial reports and statements. In the government realm, IFMIS refers more specifically to the computerization of public financial management (PFM) processes, from budget preparation and execution to accounting and reporting, with the help of an integrated system for financial management of line ministries, spending agencies and other public sector operations. The principal element that “integrates”

The development of sound MIS is the result of the development and enforcement of a culture of system ownership. An "owner" is a system user who knows current customer and constituent needs and also has budget authority to fund new projects. Building "ownership" promotes pride in institution processes and helps ensure accountability. Although MIS does not necessarily reduce expenses, the development of meaningful systems, and their proper use, will lessen the probability that erroneous decisions will be made because of inaccurate or untimely information. Erroneous decisions invariably misallocate and/or waste resources. This may result in an adverse impact on earnings and/or capital. MIS which meets the five elements of useability is a critical ingredient to an institution's short- and long-range planning efforts. To achieve sound MIS, the organization's planning process should include consideration of MIS needs at both the tactical and stra