Shruti Speak's

Managerial tasks are the tasks that require vigilance,alertness but at the same time need to be done in a cool easy going manner. Three basic task of a manager are managing people,managing processes,managing information. Here are some tips and tricks to organize manager’s workplace in order to increase his efficency in office. Check the placement of your computer screen on your desk At your workplace there should be no overhead lighting that will glare on a 12° tilt back screen. You should not have window and a screen at the same time in your field of vision You need to have check on height of the monitor. The top level of your monitor should be placed at your natural gaze level Avoid noises in offices The ideal level of noise is as low as 50 dB in managers’ offices Human voices may interfere with your intelligence The human voice is a priority source of information that the brain cannot help but process. Our focus strongly prioritizes the perception of human voices an...

In office when you get hundreds of mails and you need to read,mark and categorize them as per official need. You may need to customize mail for the client and need to store a lot of e-mail IDs. Things may get messed up if your e-mail service is not . In most office there is an official e-mail software used in case you don't have one what you need to use. Work Around - Use Gmai Account for managing your e-mails. Some of the popular features of Gmail are listed below: Labeling E-Mails  Gmail provides facility to label e-mails. These methods provide user facility for categorizing e-mails by labeling them. An e-mail can be labeled any number of times. User can display e-mails with a particular label and can also use it as a criterion for searching e-mails. Managing Contacts  As you send e-mail via Gmail contact list of gmail gets updated. It also has auto-completion feature that pop ups e-mail ID, primary name as user writes address in the To,Cc,Bcc column.  Auto Save...

Phishing is one of the popular crime I discussed in some previous posts. TO fight phishing you need to know various methods that can lead to phishing. Phishing can be done via Social Engineering or via technical subterfuge. Social-engineering schemes use 'spoofed' e-mails to lead consumers to counterfeit websites designed to trick recipients into divulging financial data such as credit card numbers, account usernames, passwords and social security numbers. Hijacking brand names of banks, e-retailers and credit card companies, phishers often convince recipients to respond. Technical subterfuge schemes plant crimeware onto PCs to steal credentials directly, often using Trojan keylogger spyware. Pharming crimeware misdirects users to fraudulent sites or proxy servers, typically through DNS hijacking or poisoning. A new kind of phishing scam has been discovered where phisher uses voice recordings to pilfer money from PayPal accounts. This is one of the latest social engineeri...

Many times at work place you are stuck while writing a business letter. Your boss may be demanding a formal business letter. Business Letter,apology letter,sales letter , complain letter, resignation letter, thank you letter needs to be professional and impressive. Some times you may feel you need a letter writing expert for writing a strategic business letter. Such letter writing needs effective business letter cover plan. Business letter headings and closings needs to be appropriate. In short there are some business letter etiquette that needs to followed. You need to have a tool that helps you in writing a professional business letter without wasting much of your time and at low cost. Work Around - Use a Business Letter writing software Business Letter Professional is a letter writing tool available for writing impressive, attractive letters. Features Business Letter Professional includes about 1000 typical business letter templates. It has an embedded text editor that all...

Debt reduction  has emerged as one of the difficult tasks in this fast moving word. Reducing bill such as mobile bill, credit card bill, phone bill, petrol bill becomes tougher when one is too busy in professional life. Debt reduction task requires much more efforts than task of reducing bill. In  my previous post on reducing mobile bill. I discussed about  yourbillbuddy . The post included  tips n tricks  to reduce phone bill by consulting  yourbillbuddy . Consulting such online portal will definitely help in reducing phone bill. But that’s not all we still need ways to reduce our credit card bill and more then that pay then off efficiently. A  debt reduction plan is required that can provide professional assistance in reducing bill. Thus apart from reducing bill we need tricks to  reduce debts  and pay the bills quickly. Work Around for reducing bill -  Reduce Bill using  Debt reduction Software Reduce bill using a  Deb...

Internet Explorer is the most common browser used byall. but still many of its features are not properly utilized. Internet Explorer version 7.0n have some important features like: * Tabbed browsing - Internet Explorer has provided tab facility like other browser such as Firefox * RSS support - IE 7 provides facility to view RSS feeds from different Websites. * Phishing filter - Phishing is a big threat to ones privacy. Internet Explorer ver 7.0 has filters to fight phishing. * Improved webpage printing Downloading Internet Explore 7.0 Internet Explorer 7 can be downloaded from http://www.microsoft.com/. While downloading you may need to do Windows Validation and may be required to may be required to download security and other operating system-related updates. In case you are using Mozilla Firefox, Opera, Netscape, or another non-Internet Explorer browser to download Internet Explorer 7 you need to follow on-screen prompts to download the validation plug-in and validate W...

Mapping India has been task many companies take. To find best route Map of India and its locations is the best source. With the advent of the Internet and exposure to international mapping sites, tourism etc, there has been a very big rise on the advent of mapping by a large number of companies. However finding the accurate detailed location had been a challenge Work Around - Check Out MapmyIndia, a complete guide to maps in Inda MapMyIndia is a free web application to get maps in India. Map provide accurate directions in India. It offers city maps, street maps, route maps, driving directions, Locations and a business locator for India. Mapmyindia has a sister site Mappls.com. MapMyIndia is a free map service just like Google Maps, Yahoo Maps or MapQuest but dedicated to Indian geography. MapMyIndia also offers city maps, street maps, route maps, driving directions, eLocations and a business locator for India. They also have a mobile maps portal (...

It may happen you are stuck with MS Word problem at your workplace and are not able to solve it using MS Word tutorials/Newsgroups. Work Around You can go for a professional help by a MVP. MVP stands for Most Valuable Professional. This is a award provided my Microsoft to outstanding members of online community. These candidates are generally proposed by existing MVps as they regularly participate in   conversations of newsgroup and are familiar with members of the community. These MVPs are available for commercial hire. They show their a "Business Contact" link on their bio page. In case you have an extensive problem which you are not able to solve via newsgroup advice alone you may email to a MVp for consultation. Note you need to post your problem in the newsgroup before contacting any MVP. Complete details of MVPs can be downloaded from   The Word MVP Website . It is one of the best help website that provide quality tutorials on MS Word.

In our office Microsoft word is a most useful package we use for our daily documentation. Sometimes we get stuck with problems that really kills our time. Work Around The guru mantra for getting out of such problem is to use F1 Key help and Office Assistant. If this doesnot solve your problem you may visit Microsoft newsgroup. Microsoft have   newsgroups   that are completely dedicated to understanding MS word and using it in a better way. Any one can go and put up a question over there which are quickly answered by other people who visit the group. It has been analyzed visitors get their answers with in 24 hours. In case you have Microsoft Outlook Express on your system just visit news://msnews.microsoft.com Google also keeps archives of the discussion on Micrsoft Newsgroup. You can search the   google archive hosted on google groups beta center and search the archive same way you search on the Web. There are also very good websites which provide quality tutorials ...

Many time while working in office you may find unwanted popup appearing on your PC screen from nowhere. You may feel there is some kind of virus that is creating trouble and anti-virus is not working properly It’s time that you realize that this can not be due to a virus but can be the work of Spyware program. According to Microsoft   –   “Spyware and other unwanted software refers to software that performs certain tasks on your computer, typically without your consent. This may include giving you advertising or collecting personal information about you”. Spyware cannot be removed by Antivirus as Antivirus program is not supposed to do so. Spyware can create following problems: Browser search settings have changed without your knowledge. You may notice a new toolbar in your browser that you didn’t want, and find it difficult to get rid of. Computer is more prone to crashes. Unwanted pop-up advertisements even when you’re not on Web Computer ...

Technology has bridged gaps between continents. Around 70 – 80 % of multinational companies are have there branch offices, sites office at diversified locations. Usually people go and visit website, try time converters, asks colleagues for timings at other continent. But, being self dependent is mantra these days!! Work Around - Download a World Time Converter!! World Time Converter can be easily downloaded and installed in the system. Advantage of using World Time Converter Free You can SET time zones as per your choice , it keep them clocking all the time. Place shortcut in startup menu, hence no need to start it all time. Draft it in be only visible on clock click (so task bar is also free). Small icon “near date n time ” that’s it. BIG one, this software can also be used to for POP UP reminders!! When was last time your BOSS reminded you for pending TASKS !!!! What you usually use at workplace for write TO Dos Note Books (Which usuall...

Days have gone, when office assistance was only one whose vocabulary use to count !!. With more and more people getting self-dependent, everyone need to be adverse with sound grammar and vocabulary, which is used in daily needs (giving feedbacks, email replies, letters, etc).If every time, you want to look for Internet, or do copy paste in Word to check aforesaid things it’s going to be very time consuming. Work Around - Download a Dictionary !! Simple WordWeb   is a free english dictionary, you can download easily from Internet. It is a top rated software that includes comprehensive English thesaurus and dictionary. Advantages of Using WordWeb Its Free!! It will correct your spelling and give you options to try. BIG one, it gives nearest words with same meaning. Direct copy paste from word / email to WordWeb and vice-versa. It includes a comprehensive English thesaurus and dictionary. Can be used to look up words from within most programs. T...

Tip 1: How to Safe Guard your personal / official data? - Ever thought, how safe is your personal and official data over office LAN ? - At majority of workplace, one had to use shared computers (usually shift jobs, call centers, BPO) - All your creative ideas and hard work, can act as stepping stone for competitors Work Around Use a FOLDER LOCK Folder lock   as the name suggest is a file security program that guards data against unwanted access. Its an efficient data security software that can fight against security threat. Many work arounds to password protect the file/folder/disk are available but many times password can be easily cracked. The interesting feature about this software is that it not only password protect data, locks it, hides it and even encrypt it!!! Any type of data, whether stored in files, folders, drives, pictures and documents can be protected. It can be easily installed on PCs and can be efficiently used for hiding files from kids, friends ...