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Tips and Tricks to organize manager’s work place

Managerial tasks are the tasks that require vigilance,alertness but at the same time need to be done in a cool easy going manner. Three basic task of a manager are managing people,managing processes,managing information. Here are some tips and tricks to organize manager’s workplace in order to increase his efficency in office.

  1. Check the placement of your computer screen on your desk

    • At your workplace there should be no overhead lighting that will glare on a 12° tilt back screen.
    • You should not have window and a screen at the same time in your field of vision
    • You need to have check on height of the monitor. The top level of your monitor should be placed at your natural gaze level
  2. Avoid noises in offices
    • The ideal level of noise is as low as 50 dB in managers’ offices
    • Human voices may interfere with your intelligence
      • The human voice is a priority source of information that the brain cannot help but process. Our focus strongly prioritizes the perception of human voices and faces. Our concentration in a noisy office may, prompted by safety concerns, choose to focus on the human voices surrounding us, even though we may be trying to concentrate on a difficult file.
  3. Organize your desk
  4. Organize your work space by task, by activity, by objective
    • Hang a whiteboard in front of you and write on it what's important.
    • Close your door if you have important work. Don't be interrupted.
    • You can put a photography of your family if it's a stable couple.
  5. No human face in your visual field.Human faces may interfere with your intelligence
  6. Work on a clear desk 
    You will find it much harder to concentrate if you are studying a document on a desk full of papers and files than if you perform the same task on a clear desk.
  7. Respect the proximity rule
    Frequently used objects must be placed closer to you.Office audits show that this rule is seldom applied
  8. Hang a head-up display in front of your desk
    • Objectives out of sight, objectives out of mind
    • Buy a whiteboard, note down your personal objectives on it and hang the board just in front of your desk.
      • This is a habit of many professionals who thus manage to concentrate on the essentials. Each time they lift their head from their desktop, they know what purpose the day should serve. If the same information were written on a computer screen or a piece of paper, it would be less effective.
Source: Management Organization by Patrick M. Georges
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